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Camilla Poesio Events

What a Destination Wedding Really Looks Like: Behind the Scenes of a Wedding in Italy

Many couples who dream of getting married abroad often ask the same big question: What is a wedding in Italy actually like?

When you see the pictures – romantic villas, warm colors, string lights, olive trees, long tables set outdoors – everything looks effortless and easy. Yet behind a wedding in Italy lies careful planning, a clear structure, and organization that goes far beyond what you see in photos.

As a wedding planner for couples from Germany, Austria, and Switzerland, I accompany countless destination weddings in Tuscany every year. This article gives you a detailed look at what the days around a wedding in Italy actually look like, why the schedule is so important, and what makes such an experience unforgettable for both couples and their guests.

The Day Before: The Start of a Wedding in Italy

The day before the wedding is when the adventure truly begins. Most couples and guests arrive in the afternoon, often at a picturesque Tuscany wedding vineyard or an elegant Tuscan villa wedding. Both options offer the perfect combination of privacy, nature, and typical Italian charm.

As a wedding planner, I have already prepared everything in advance. Every wedding in Italy for me starts long before the actual day with a clearly structured timeline. I send it to all vendors and, of course, to the couple, so everyone knows exactly when each part of the program will take place. This is a great advantage for international guests: the schedule is transparent, clear, and easy to follow.

In the evening, there is usually a welcome dinner. Many couples opt for a pizza or pasta party, while others prefer a more elegant dinner. Guests arrive, relax, taste local wine, and soak in the atmosphere. Often, couples later tell me that their wedding in Italy felt “real” for the first time during this evening.

Before dinner begins, I conduct a short rehearsal with the couple and the key participants. We go over the entrance, seating positions, music, special gestures, or symbolic moments. This overview provides security – because a wedding in Italy naturally comes with cultural and organizational differences. Once everything is clarified, I let the couple enjoy the evening and recommend not staying up too late. The big day awaits.

The Wedding Day: The Morning of a Wedding in Italy

The mood on the wedding day starts early. When I arrive at the location around 10:30 a.m., the hair and makeup artists are usually already working on styling the bride and her companions. The getting-ready moments are always full of emotion – a gentle start to a wedding in Italy that still holds many highlights.

I bring all important items for detail photos to the photographer: bridal bouquet, rings, stationery, accessories. At the same time, florists start setting up the ceremony, arranging the apéritif area, and decorating the dinner location. A Tuscany wedding vineyard provides the perfect backdrop: nature, architecture, and light come together effortlessly to create a dreamlike atmosphere.

Meanwhile, I coordinate the catering team, check the seating arrangements, and ensure that everything looks harmonious. I always recommend that the bride have a light snack – many forget to eat due to nerves, and a wedding in Italy is long and full of energy.

I also often explain to the couple why certain procedures are necessary: why the seating arrangement is designed a certain way, why lighting and sun protection are important, or how to guide guests through the location most effectively. These small tips make every wedding in Italy especially smooth and enjoyable for both couples and guests.

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Two Hours Before the Ceremony: Final Preparations

About two hours before the ceremony, the musicians arrive. Music plays a special role in every wedding in Italy. The artists test the acoustics, coordinate, and go through the program.

The groom usually prepares more relaxed than the bride. Once he is ready, I bring him the boutonnière – a small but symbolic detail. Some brides also wish for an emotional first look with a parent or close loved one. This moment often counts among the most touching of any wedding in Italy. In addition, I take care of the final logistical details: guest transportation, small emergency kits for makeup, spare shoes, or weather contingencies. Everything that ensures a wedding in Italy runs smoothly and pleasantly is considered here.

The Ceremony: The Heart of Every Wedding in Italy

A ceremony in Tuscany appears so natural and magical, as if the landscape itself arranged it. But in reality, a lot of planning goes into it.

I arrange the chairs, check the front rows, prepare programs or fans, and ensure visual harmony. Only when every detail is perfect may the guests arrive. The celebrant tests the microphone and the sound system – a crucial point, as every wedding in Italy is outdoors and depends on acoustics, wind, and the surroundings.

Shortly before the ceremony begins, I adjust the bride’s veil, check the bouquet, and give the musicians the start signal. When the music starts and the bride appears, the moment comes when every wedding in Italy becomes reality. Many couples later tell me that this entrance was one of the most emotional experiences of their lives.

During the ceremony, I remain discreetly in the background, always ready to handle small situations without anyone noticing.

After the Ceremony: Aperitif, Photos, and Italian Atmosphere

After the “I dos,” guests move directly to the apéritif, called “aperitivo” in Italy. Small bites, Prosecco, Spritz, local rosé – this moment perfectly captures the typical Italian lifestyle.

Meanwhile, the couple takes the opportunity for group photos and their first official couple portraits. In a Tuscany wedding vineyard or a private villa, these photos often look like scenes from a movie.

I simultaneously check the dinner area: candles, napkins, seating plan, and menus. In the evening, every wedding in Italy reveals its unique charm. I also make sure that small details, like guest books, gifts, or personal decorations, are correctly placed. These fine touches make a wedding in Italy special and ensure that the couple lacks nothing.

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The Wedding Dinner: Enjoyment, Emotions, and Elegance

Dinner is a central part of every wedding in Italy, because food is culture here. Many guests later tell me that they have never experienced such a harmonious, rich, and flavorful menu. Italian cuisine greatly contributes to making the evening unforgettable.

While guests enjoy the meal, I remain one step ahead organizationally: coordinating speeches, surprises, music changes, and communication between the kitchen and service. A dinner under string lights, typical for a Tuscan villa wedding, creates an atmosphere that is hard to put into words.

I also ensure that the schedule is adhered to for dessert, cake cutting, or special program points. Every wedding in Italy benefits from smooth transitions that guests often perceive unconsciously but appreciate greatly.

The Evening: Wedding Cake, Party, and La Dolce Vita

The highlight of the evening is the cake cutting. Many couples choose the famous Millefoglie – freshly prepared, fragrant, creamy, and a symbol of Italian joie de vivre. This moment is usually accompanied by music and sparklers and is one of the most impressive scenes of any wedding in Italy.

Afterward, the party begins. An open bar, DJ, and dance floor under the starry sky – here the pure energy of a summer night unfolds. When I see that everything runs smoothly, guests dance, laugh, and celebrate, I quietly step away. For me, a wedding in Italy does not end with the last song, but with the feeling that the couple and their guests have shared an experience they will carry forever.

Why a Wedding in Italy Is So Unique

A wedding in Italy is not just an event. It is a multi-day experience full of emotion, enjoyment, authenticity, and beauty. The combination of Italian cuisine, warm light, Mediterranean nature, and professional organization makes it incomparable.

Whether in an elegant villa, a rustic vineyard, or an exclusive estate, every wedding in Italy leaves a lasting impression: warm, intense, magical, and timeless.

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